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Secure Email Solutions for the Finance & Investment Industry

Finance & Investment Industry Challenges with Sending Secure Email

Businesses and organizations which manage financial assets and investments for clients are required by state and federal laws to use safeguards to ensure that this information is held confidently and securely. Often, this means the data is encrypted. Additionally, information is often backed up offsite securely.

There are various government regulatory authorities created to help establish best practices and oversee responsible management of investment assets. On the plus side, investors are better protected from various fraud, wrongdoing, neglect, or poor oversight as they engage services in the finance industry. On the downside, numerous regulatory authorities create various laws and guidelines that must be adhered to by investment companies. These regulations can sometimes be superfluous and overlapping.

Enacted in 2002, Sarbanes-Oxley Act (SOX) plays a significant role in digital record keeping. Various sections of the law cover required practices for retention of documents and data archiving. Similarly, the U.S. Securities and Exchange Commission (SEC) has additional requirements around data backup and archiving. Financial Industry Regulatory Authority (FINRA) is an authorized successor of National Association of Securities Dealers (NASD) started for arbitration operations, enforcement and member regulations related to New York Stock Exchange. FINRA covers data and records handling, but also requires finance and investment firms to unconditionally maintain a system to supervise transactions and correspondence with their users.

The United State Securities and Exchange Commission (SEC) has created and defined responsibilities for registered investment advisors (RIAs), one of those being a fiduciary responsibility. Investment advisors operate under this fiduciary responsibility and are required to act in their client's best interests. Besides the essential primary job of managing a client's investment portfolio properly and responsibly, these investment advisors must also safeguarding client information with secure and encrypted technologies.

The Gramm-Leach-Bliley Act (GLB Act or GLBA), also known as the Financial Modernization Act of 1999, is a federal law enacted in the United States to control the ways that financial institutions deal with the private information of individuals. So, as you can see, there is no lack of oversight and legislation surrounding the financial services industry.

As a result, companies and organizations have flocked to solutions offering secure, encrypted email and data services. These companies include banks, insurance companies, stock brokers, investment advisers, financial institutions, mortgage companies, clearing houses, online trading companies, forex and options traders, and many more.

The Net Atlantic Solution

The Net Atlantic Secure Message Suite provides a complete solution for financial and investment companies and organizations. Best of all, it is the easiest to use (and thus enjoys highest adoption and compliance rate) of all the solutions available.

The Net Atlantic Secure Message Suite complies with financial digital security regulations on state and federal levels, including FINRA, GLBA, SOX, and the SEC.

Simply choose your preferred software tool to compose and send your email: G Suite, Office 365, or Microsoft Exchange. Send, receive, monitor, and manage all your email securely. Email message replies are also automatically secured. All email is fully and completely encrypted and secured and in full compliance with requirements from oversight and regulatory organizations.  

In addition to sending your email securely, Net Atlantic provides you with a secure online form to accept information securely into your enterprise, and ensure full compliance.

Financial regulations and regulatory authorities involved in finance include: